CPW PROGRAM ASSISTANT II / Policy and Planning Assistant - (Denver, CO)
Salary
$56,028.00 - $72,840.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
PMA 01052 02/04
Department
Department of Natural Resources
Division
Colorado Parks & Wildlife
Opening Date
02/05/2024
Closing Date
2/19/2024 11:59 PM Mountain
FLSA
Determined by Position
Primary Physical Work Address
6060 Broadway Denver Colorado 80216
FLSA Status
Exempt; position is not eligible for overtime compensation.
Hiring Pay Rate
Please note that all employees new to the State Personnel System are paid on a bi-weekly basis.
Department Information
OPEN TO STATE OF COLORADO RESIDENTS ONLY
Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.
We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.
In addition to offering rewarding, meaningful work, we offer:
Medical and Dental plans
Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans
Paid life insurance
Short- and long-term disability coverage
Employee Wellness programs
Flexible Spending Accounts
Health Savings Accounts
11 paid holidays per year plus generous vacation and sick leave
Flexible work schedule options and remote-work options
Career advancement opportunities throughout the State system
Some positions may qualify for the Public Service Loan Forgiveness Program.
COLORADO PARKS AND WILDLIFE
Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources.
The Policy and Planning Section serves CPW and the Parks and Wildlife Commission by providing legislative and policy analysis and development, informing management decisions through public involvement and social science research and providing expertise for agency planning efforts. The work products of this section are critical elements in the development and revision of parks and wildlife-related regulations, policies, programs, property planning and strategic planning activities. By effectively involving both internal and external stakeholders in policy and planning activities, this Section assures that the best information is available for CPW and Commission decision-making.
Description of Job
A major role of this position is to support the development and modification of Parks and Wildlife Commission regulations by establishing process standards and document templates; drafting and filing rule-making notices; recording and summarizing Commission discussion and decisions for incorporation in regulation; keeping regulatory chapters organized, properly formatted and error free; maintaining rule-making records; and coordinating the filing of adopted regulations. In addition, this position is involved in a variety of other section activities such as research, data entry and analysis, monitoring and summarizing public comment, drafting reports, meeting support, building online surveys, etc. The position is also responsible for administrative support of the Policy and Planning Branch, including preparing budget documents and budget reporting; processing invoices and other expenditures, maintaining websites; equipment and supply orders and other duties as assigned. Specific duties include, but are not limited to:
Regulatory Support
Establishes processes, process standards and document templates for use in the development and modification of regulations. Prepares documents for internal regulatory review by synthesizing information drawn from regulatory proposals. Calendars regulation review meetings and related deadlines. Collects, reviews, and organizes materials to be distributed at review meetings. Drafts reg review meeting summaries. Distributes final summaries. Prepares documents for mailings. Draft mailing memos and regulatory motions. Prepares approved regulations for printed regulation books. Maintains both public and internal regulatory websites. Assists in presentations related to regulations and regulation development process. Attends internal and external meetings on behalf of the Regulations Manager. Conduct regulatory research, analyze data, identify problem areas and issues, devise solutions and prepare reports.
Section Support
Conducts research to gather data. Data entry and organization. Analyzes qualitative data as needed. Drafts reports based on research, public comments, etc. Meeting support including scheduling, preparing materials and on-site support. Maintains webpages. Responsible for equipment inventory, schedule maintenance and proposals for upgrades. Manages financial data entry in CORE, SARA and OneCard credit cards. Manages Section credit card and trains employees as necessary. Creates and maintains accounting reports and files as needed. Creates databases and needed reports. Assists with other administrative tasks as needed.
Commission and Public Engagement Support
Prepares initial drafts of Commission regulatory agenda and final summaries for review by the Regulations Manager. Takes notes for Commission meetings to document Commission decisions and associated rationale. Draft responses to technical questions that require interpretation of process standards and regulations. Incorporates Commission decisions into existing regulations text. Monitors the Commission inbox, solicits staff responses to public comments, ensures public inquiries are responded to in a timely manner, and compiles comments for Commission mailings. Provides IT and/or logistical support for Commission meetings and other public engagement; may include preparing Commission equipment and materials to get to the meetings which includes towing the equipment trailer.
Regulatory and Legal Filings
Prepares and distributes rule-making notices. Maintains rule-making records. Prepares draft of annual calendar. Prepares and maintains regulatory calendars. Drafts annual Department Regulatory Agenda to present to the legislature.
Other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications
At least five years of professional work experience in an office support role or experience supporting policy, regulations, boards and commissions, public involvement, planning work or an occupational field related to the work assigned to the position.
Substitutions
Appropriate education in wildlife management, natural sciences, social sciences (sociology, psychology, human dimensions), policy, public administration, communications, political science, law, business administration, ecology, environmental science, geography, forestry, natural resources management, outdoor recreation, parks administration, parks management, parks and recreation, range management or a related field will substitute for the required experience on a year-for-year basis.
Preferred Qualifications
Current or former State experience relevant to this position
Current or former Colorado Parks and Wildlife experience
Experience supporting interpretation of regulations, statutes and policies
Excellent customer service skills, problem solving abilities and critical thinking
Parks and wildlife related knowledge/experience
Demonstrates initiative and self-motivation.
Keen attention to detail.
Strong interpersonal skills.
Ability to work well independently as well as in/with a team.
Required Competencies
Excellent organizational, communication, and time management skills
Self – motivated, ability to work well independently as well as in/with a team
Displays initiative
Good working knowledge of computer based technology
Enjoys learning and implementing new technologies
Strong multi tasking skills
Proficiency in Microsoft Word, Excel, Google suites
Excellent problem-solving, and critical thinking skills
Keen attention to detail
Strong interpersonal skills
Strong technical aptitude
Ability to perform under pressure and on deadline
Conditions of Employment
State of Colorado residency is required at the time of application.
Must possess and maintain a valid state of Colorado driver's license if operating a State vehicle.
Must travel to support public and/or Commission meetings and other CPW events around the state as needed. This position travels to meetings to provide IT and/or logistical support. The Commission meets 8-12 times per year in locations throughout the state for a 2-day meeting plus 1-day to setup (3 days total).
The overall schedule for this position is anticipated to be a hybrid schedule (2-3 days/week at the work address and the remainder working remotely)
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will
disqualify the applicant from future State employment with DNR).
APPEAL RIGHTS:
It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
The Assessment Process
All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.
Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.
Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.
This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.
To learn more or apply CLICK HERE!